A webinar is a virtual, live streaming video event where a keynote speaker, or group of speakers, deliver a presentation to a large audience who participate using interactive tools (polls, Q&A etc). Webinar platforms typically provide access by way of pre-registrations and do not directly provide for the sale of tickets, which is where FooEvents can help.
Click here to see an example of a event that sells access to a webinar.
For the most part, creating an event using FooEvents wis the same for both in-person and virtual events. If you are new to FooEvents, please follow our Getting Started Guide which will help you install FooEvents and setup your first event. Once you have created an event, you can proceed to the next section which will cover the basics of setting up a webinar and selling tickets containing the webinar details.
Setting up a webinar
You will need to create a webinar using a platform like Zoom and then sell access to the webinar via your website using FooEvents.
The following guide will help you create your first webinar using Zoom – Getting Started With a Zoom Webinar
Webinars generally require pre-registration prior to the event. This is done to limit who can access the webinar (e.g paying attendees). FooEvents does not yet integrate directly with Zoom, so you will need to import a CSV list of attendees into Zoom. Doing so will automatically pre-register your attendees and ensure that they have access to the webinar.
Here are the instructions on how to export your attendee information from FooEvents:
- Login to your WordPress Admin Area
- Browse to Products in the main menu
- Edit the relevant event product
- Scroll down to the Product Data tabs
- Select the Event Export tab
- Check the optional boxes if you would like to include unpaid tickets and billing details in the export
- Click the Download CSV of attendees button
Once you’ve completed the above steps, follow these instructions to import the attendees for pre-registration into Zoom.
Alternatively, you can turn off registration for the webinar. The attendees will still be required to enter their names and email addresses upon joining the webinar. Please keep in mind if you do this that you can’t be certain that all attendees purchased access to the event as the webinar will essentially be public and open to anyone.
Add the webinar link to your tickets
When an attendee purchases access to the event via your website, they will receive a ticket email. You will need to add the link for your webinar to this ticket email. This can be used to guide the attendee through to pre-registration as well as the actual webinar.
- Go to WordPress Admin > WooCommerce > Products > Event to edit your event.
- Scroll down to Product Data > Ticket Settings and paste the link and instructions for your webinar into the Ticket email body field.
- Be sure to include any critical information as demonstrated in the screenshot above.
Converting existing events
If you have already sold tickets to your event, you can convert it to a virtual event by following a similar approach to the one outlined above. It’s important to effectively communicate any changes with attendees who have already purchased tickets and provide them with all the necessary information to participate in your webinar.