Topics

  1. Home
  2. Docs
  3. Topics
  4. Events
  5. Event setup

Event setup

FooEvents enhances standard WooCommerce products and adds various meta so they can act as events. Customers can then purchase tickets which gives them access to the event. In order to create an event, you simply create a WooCommerce product, enable the event functionality and complete the various fields related to the event (Pricing, ticket stock, event info etc). When a customer purchases access to an event, they are sent a ticket when payment is received for the transaction/order and the order status is marked as complete. The ticket includes a barcode which can then be scanned using the FooEvents Check-ins App.

Creating an event

  1. Go to Products > Add Product in the main menu
  2. Complete the title, body, description, tags, categories, featured image and gallery as needed
  3. Go to the Product Data tabs and select ‘Event Settings
  4. To activate event functionality set the ‘Is this product an event?’ dropdown to ‘yes’.
  5. Complete the event tab fields by entering your events information
  6. Create different ticket types using WooCommerce variations (optional)
  7. Setup custom attendee fields and capture of attendee information at checkout (optional)
  8. Generate seating charts and allow customers to select their seats (optional)
  9. Create events that run over multiple days (optional)
  10. Setup an event calendar (optional)
  11. Override some of the default FooEvents terminology (optional)
  12. Once done, publish the event. You will now be able to see the event on the front end of your website

FooEvents Product Data tabs

  1. Event Settings
  2. Ticket Settings
  3. Event Terminology
  4. Custom Attendee Fields
  5. Event Seating
  6. Event Export
  7. Stationery Builder
  8. Event Expiration
  9. Event Integration

Event Settings

Is this product an event? This option enables event and ticketing functionality.
Number of days Select the number of days for multi-day events. This setting is used by the FooEvents Check-ins apps to manage daily check-ins.
Multi-day type Select the type of multi-day event. ‘Sequential’ means the days are in consecutive order whereas ‘Select’ allows you to choose the exact days.
The date that the event is scheduled to take place. This is used as a label on your website and it’s also used by the FooEvents Calendar to display the event.
The date that the event is scheduled to end. This is used as a label on your website and it’s also used by the FooEvents Calendar to display a multi-day event.
Start time The time that the event is scheduled to start.
End time The time that the event is scheduled to end.
Time zone The time zone where the event is taking place (important for webinars). If no time zone is set, then the attendee’s local time zone will be used for the ‘Add to Calendar’ functionality in the ticket email.
Add event to Eventbrite This option will only be displayed if an Eventbrite private token has been set in the FooEvents integration settings. If checked, your event will be added automatically to your Eventbrite page.
Venue The venue where the event will be hosted.
GPS coordinates GPS coordinates for the venue.
Google Maps coordinates GPS coordinates that are used to calculate the pin position for Google Maps on the event page. A valid Google Maps API key must first be set in the FooEvents integration settings.
Directions Directions to the venue.
Phone number Event organizer’s contact number.
Email address Event organizer’s email address.
Thank-you page text The copy that will be displayed on the thank-you page after ticket purchase.
Event details tab text The copy that will be displayed in the event details tab.
Calendar background color Color of the calendar background for the event. Also changes the background color of the date icon in the FooEvents Check-ins app.
Calendar text color
Color of the calendar text for the event. Also changes the font color of the date icon in the FooEvents Check-ins app.
Capture attendee full name and email address? This will add attendee capture fields on the checkout screen.
Capture attendee phone number? This will add a telephone number field to the attendee capture fields on the checkout screen.
Capture attendee company name? This will add a company field to the attendee capture fields on the checkout screen.
Capture attendee designation? This will add a designation field to the attendee capture fields on the checkout screen.
Display “View seating chart” option on checkout page? This will display a ‘View seating chart’ link on the checkout page. Before enabling this option, please ensure that you have setup a seating chart under on the Seating tab.

Ticket Settings

Visit Ticket Configuration for more details.

Event Terminology

You can specify custom singular and plural text for the following fields:

Attendee Change ‘attendee’ to your own custom text for this event.
Change ‘Book ticket’ to your own custom text for this event.
Day Change ‘Day’ to your own custom text for this event.

Custom Attendee Fields

You can create an unlimited number of custom fields using the drag and drop form builder. Visit the FooEvents Custom Attendee Fields setup guide to learn more.

Event Seating

Create graphic seating charts using the drag and drop seating chart builder. Visit the FooEvents Seating setup guide to learn more.

Event Export

Visit the Export Attendee Information topic to learn more

Stationery Builder

Visit the FooEvents Stationery Builder topic to learn more

Event Expiration

Event Expiration
Event expiration date The date when the event will automatically expire.
Expiration message The message that will be displayed on the product page when the event has expired.
Ticket Expiration
Expiration type Select either a fixed date or elapsed time since the ticket was purchased to automatically expire tickets.
Select fixed date Select the fixed ticket expiration date if the fixed date option is selected.
Select elapsed time Select the unit of time to be used if the elapsed time option is selected.

Visit the Event Expiration and Ticket Expiration topics to learn more

Event Integration

Zoom Meetings and Webinars – Visit the Zoom Meetings and Webinars section to learn more.
Attendee details Meeting and webinar registration requires attendee details to be captured at checkout. Ensure it is enabled under the Event Settings tab.
Multi-day options Choose whether to link this event to a single Zoom meeting/webinar OR select recurring or separate Zoom meetings/webinars for each day of the event.
Link the event to this meeting/ webinar Select a meeting/webinar which attendees will automatically be registered for when purchasing an event ticket (must be created through your Zoom account).
Details Meeting or webinar details supplied by Zoom.
Tags , , , , , , ,
Was this article helpful to you? Yes 1 No 2